SubSub is contractor management software. You onboard subcontractors, review and approve their compliance documents, schedule their crews onto jobs, issue a work order per trade, and record callbacks, warranty claims and ratings — in one system.

Do subcontractors pay to use SubSub?

No. Subcontractor logins are free on every plan and do not use a seat. They maintain their own company details, crews, calendars and compliance documents.

What compliance documents does SubSub track?

Certificate of insurance, surety bond, signed subcontractor agreement and IRS Form W-9. Each is reviewed against your requirements, and a subcontractor cannot be assigned to a job until all four are verified.

Does SubSub verify contractor licenses?

Yes. Washington L&I contractor registrations are checked against public state records, which also report the bond and insurance the state has on file, so an uploaded certificate can be cross-checked against it.

Does SubSub track subcontractor labor warranties?

Yes. Each subcontractor states how long they warranty their labor — one to ten years, or lifetime — and SubSub holds that against every job they complete. Defects reported within 30 days of completion are treated as callbacks; later issues are measured against their stated warranty term, so you can see whether a failure is still covered.

Every subcontractor you work with, in one place.

Onboard them, approve their paperwork, keep compliance current, schedule their crews, track their labor warranties, pay them — in one system of record.

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Free for up to 3 subcontractors. No card, no contract.

outerhome.subsub.work

Matched Subcontractors

3 available

Cascade Roofworks

2 crews free · rated 4.8

Ready to dispatch

Summit Roofing LLC

Certificate uploaded

Awaiting review

Ridgeline Roofing

Registration lapsed

Can't be assigned

The job

Work order issued

WO-4417 1420 Maple St — tear-off & re-roof

Cascade · Roof Crew A $12,400

The whole relationship, start to finish.

On board, approved, compliant, working, standing behind the work, paid. SubSub handles every stage, so none of it lives in someone's inbox.

Send an invite. They do the rest.

You add a company and an email. They build their own profile from there.

Nearly 30 trades — framing and concrete through electrical, drywall, tile and paint — plus the cities or ZIP radii they cover.
Their crews and members, so you schedule a crew, not a company name.
License, bond, insurance, W-9 and agreement, uploaded from their phone.

Approve them properly, not by eyeballing a PDF.

Filing a certificate isn't reading one. Your requirement sits beside the document, and they stay off jobs until it clears.

Coverage checked line by line — general liability, aggregate, products and completed operations, auto, employer's liability, umbrella — plus that you're named as additional insured, primary and non-contributory.
License verified against the state — the WA L&I registry also reports their bond and insurance.
Accept a short limit when the scope suits it, with a reason on the record.

Compliance that keeps itself current.

Certificates lapse quietly. Someone clear in March may not be in September.

Expiry tracking on every policy, bond and registration.
Automatic reminders by email and text, pointing them at their portal.
Held back until cleared, with a dated record of who approved what, at which limits.

Put the right crew on the right job.

Enter the job once — address, size, schedule, materials, measurements — and pick its trades. The work order writes itself when you assign.

Matched by trade, distance, availability and rating. Non-compliant subs don't appear.
Crew-level availability, so you see which crew is actually free.
One work order per trade, each with its own scope and value.
They accept or decline from their phone against a deadline you set.

Every labor warranty, tracked by job.

Each sub states how long they stand behind their work. SubSub holds it against every job, so two years on you know whose problem a failure is.

Warranty term on their profile — 1–10 years or lifetime, set by them.
Callbacks vs warranty claims — inside 30 days it's a callback, later it's their term.
Coverage shown on the job — "within 10-year warranty, 8 years remaining", or expired.
They confirm the return visit, so it lands on their schedule.

Pay them for the workComing soon

The last piece outside the system. The work order already set the amount when the crew accepted.

Pay against the work order, at the value agreed, with history per sub.
Release on completion, once the job is closed and rated.
Year-end totals already assembled.

Two sides of the same platform.

This usually fails because it's one-sided — you hold everyone else's paperwork. Here they have their own accounts and keep their own records current.

Your team

Admins and project managers

A dashboard of what needs doing — unassigned trades, documents to verify, lapsing registrations, jobs to close — and search across your whole list.
Create jobs, issue work orders, assign crews, close out and rate.
Approve documents and run license checks. Admins handle users, billing and branding.
Raise callbacks and warranty claims, with coverage shown at a glance.

Your subcontractors

Their own login, always free

Job requests to accept or decline, work order attached.
Their own documents, with your requirements spelled out.
Their trades, coverage, crew calendars and uniforms, all self-served.

For anyone who hires the trades.

Same problem whether you're building, maintaining or overseeing.

Start with three subcontractors, free.

Invite them, let them build their own profiles, and see it working before you pay.