One standard, every site.
Each property ends up with its own vendor list, its own folder and its own idea of what counts as insured. That's manageable at three buildings and impossible at thirty.
Free for up to 3 contractors. No card, no contract.
Thirty buildings, thirty versions of the truth.
The problem at portfolio scale isn't any single certificate. It's that no two sites hold the same standard and nobody can see across them.
Requirements that drift by site
One property demands $2M, another accepted $500k years ago, and nobody decided that.
No portfolio-level view
Answering 'are we covered everywhere' means twelve emails to twelve site managers.
Duplicated vendors, duplicated effort
The same contractor onboarded four times across four properties, with four different sets of paperwork.
Turnover takes the knowledge with it
A site manager leaves and so does the only understanding of which vendors were actually approved.
One requirement standard
Set your coverage minimums once and every contractor across every property is measured against the same schedule.
Compliance visible across the portfolio
Who's cleared, who's awaiting review, whose renewals are due, and who's blocked — in one view.
Contractors onboarded once
One record per contractor, usable across every property, maintained by them rather than by each site.
Exceptions recorded, not lost
Any limit accepted below requirement carries a written reason and the name of whoever approved it.
Rolling it out across sites.
Without a six-month implementation.
Set the standard centrally
Your coverage schedule, bond minimum and required documents become the baseline for every contractor.
Import the contractors you already use
A company name and an email each. They receive logins and build out their own profiles and documents.
Review once, use everywhere
Each document is verified against the standard once, and that approval applies wherever the contractor works.
Give every site the same list
Unlimited users on Scale, so each property manager works from the same verified set of contractors.
Watch the exceptions, not the folders
Your attention goes to renewals due and documents awaiting review, rather than to filing.
What changes at scale.
The differences that only show up past a handful of properties.
- Coverage areas do the sorting. Contractors set the cities or radii they serve, so each site sees who can actually reach it.
- Ratings accumulate across the portfolio. A crew that performs at one property is ranked higher at the next, per crew rather than per company.
- Licence checks run against the state, so a lapsed registration surfaces without anyone at site level noticing it.
- Exceptions are auditable. Every accepted shortfall carries a reason and an approver, which is what a portfolio review actually asks for.
- Unlimited users and contractors on Scale at $99 a month, with contractor logins free.
Start with one property.
Set your standard, onboard the contractors at a single site, and see whether it holds up before rolling it wider.