Every subcontractor you work with, in one place.
Onboard subcontractors, approve their paperwork, keep their compliance current, schedule their crews onto jobs, and pay them. One system of record instead of a spreadsheet, a shared drive and a group text.
Free for up to 3 subcontractors. No card, no contract.
Matched Subcontractors
3 availableThe job
Work order issuedThe whole relationship, start to finish.
A subcontractor comes on board, gets approved, stays compliant, works jobs and gets paid. SubSub handles every one of those stages, so none of it lives in someone's inbox.
Send an invite. They do the rest.
You add a company and an email. The subcontractor gets their own login and builds their own profile — so you aren't retyping details off a business card or chasing them by phone.
- Trades and capabilities — roofing, siding, windows and doors, gutters, soffit and fascia, coping, decks and fences, hardscaping.
- Where they'll work — named cities, or travel radii from ZIP codes.
- Their crews and who's on them, so you schedule a real crew rather than a company name.
- Licence, bond, insurance and signed agreement, uploaded from their phone camera.
Approve them properly, not by eyeballing a PDF.
Filing a certificate isn't the same as reading one. SubSub puts your requirement beside the document, records who approved it and when, and keeps the subcontractor off jobs until each item clears.
- Coverage checked line by line — general liability, aggregate, products and completed operations, auto, employer's liability, umbrella.
- Licence verified against the state rather than self-reported — live against the WA L&I registry, which also reports the bond and insurance on file.
- Confirm you're named as additional insured, primary and non-contributory.
- Accept a limit that falls short when it suits the scope — with a reason, recorded against your name.
Compliance that keeps itself current.
Certificates lapse and registrations expire without anyone mentioning it. A subcontractor who was clear in March may not be in September, so SubSub watches the dates instead of you.
- Expiry tracking on every policy, bond and registration, flagged before you dispatch anyone.
- Automatic reminders by email and text, pointing them at their own portal to upload — never a reply-to-this-email thread.
- Held back until cleared. Anyone with an outstanding item can't be assigned, so it isn't a judgement call on a busy morning.
- A record that holds up — who approved what, on what date, at which limits.
Put the right crew on the right job.
Enter the job once — address, square footage, schedule, materials, measurements — and pick the trades it needs. SubSub ranks who can actually do it, and the work order writes itself when you assign.
- Matched by trade, distance, availability and rating, with anyone non-compliant out of the running.
- Crew-level availability — each crew keeps its own calendar, so you see which crew is free that day, not just whether the company is.
- One work order per trade, numbered and dated. A three-trade job issues three.
- They accept or decline from their phone — or with auto-schedule on, the job books straight onto their calendar.
Pay them for the workComing soon
The last piece still living outside the system. By the time a job closes, the amount owed is already known — the work order set it when the crew accepted.
- Pay against the work order, at the value agreed when the crew accepted it.
- Release on completion, once the job is marked complete and the crew rated.
- Payment history per subcontractor, alongside their jobs, ratings and documents.
- Year-end totals already assembled, because every job was priced in the system.
Two sides of the same platform.
Managing subcontractors usually fails because it's one-sided — you end up holding everyone else's paperwork. In SubSub they have their own accounts and maintain their own records, which is the only version of this that stays current.
Your team
Admins and project managers- A dashboard of what needs doing — unassigned trades, documents to verify, registrations lapsing, jobs ready to close.
- Search by trade, rating, earnings, jobs completed, crew size, coverage area and distance from the job.
- Create jobs and issue work orders, assign crews, close jobs out, rate the work.
- Approve documents and run licence checks. Admins also handle users, billing and your branding.
Your subcontractors
Their own login, always free- Job requests to accept or decline, with the work order and measurements attached.
- Their own documents, uploaded and replaced by them, with your requirements spelled out.
- Their crews and calendars, marking which crew is off which days.
- Their trades, coverage and uniforms — ordering branded gear that you approve.
For anyone who hires the trades.
The problem is the same whether you're building, maintaining or overseeing — a group of subcontractors and vendors who need onboarding, approving, scheduling and paying.
General contractors
One list covering every trade you sub out. Match a crew to a job in minutes, issue the work order, and know the certificate behind it was actually read.
How SubSub works for GCsProperty managers
Turns, make-readies and repairs across a portfolio of doors. Send a vetted vendor to an occupied unit without digging for proof of coverage first.
How SubSub works for PMsBuilding owners
Know who's working on your building, and that they carry the limits your lender and insurer expect, without keeping the paperwork yourself.
How SubSub works for ownersCommercial portfolio managers
One requirement standard across sites and regions, with compliance visible by property rather than one folder at a time.
How SubSub works across a portfolioStart with three subcontractors, free.
Add them today, invite them to build their own profiles, and see the whole thing working before you pay anything.